Hold Harmless Agreement

This agreement is intended to protect both the event organizers and our partners by clearly outlining responsibilities and liability.

1. General Agreement

By participating in this event, your organization agrees to release, indemnify, and hold harmless the event organizers, venue, sponsors, and affiliates from any and all claims, liabilities, damages, or expenses arising from your participation, except in cases caused by the gross negligence or willful misconduct of the organizers.

2. Responsibility for Property & Staff

• Each organization is responsible for its own property, equipment, and materials.
• Event organizers are not liable for loss, theft, or damage of personal or organizational property.
• Each organization is responsible for the conduct and safety of its staff and volunteers.

3. Compliance with Laws & Rules

• Partners must comply with all applicable local, state, and federal laws, as well as all venue policies.
• Electrical equipment must meet safety standards; partners using power are responsible for their own extension cords and equipment safety.

4. Risk Assumption

Participation in a public event carries inherent risks. By registering, your organization acknowledges and assumes those risks on behalf of its staff, volunteers, and representatives.

5. Indemnification

Your organization agrees to defend and indemnify the event organizers against claims or damages arising from your participation, including but not limited to injury, property damage, or violation of laws, except to the extent caused by organizers’ negligence or misconduct.